16d ago

Office all rounder

Hays Office Support

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Base pay
$60k - $65k
Work type
Contract type
How this job matches you
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Perks & benefits

Full job description

Your new company
Your new company are a globally operating manufacturer who provide services to their customers across a variety of industries including oil & gas, food and Industry Markets. They pride themselves on operating in both an environmentally friendly and ethical manner that provide innovative solutions with their eco-design policy that is aimed at minimizing the environmental impacts of company activity.

Your new role
Your new role will consist of a mixture of duties and responsibilities including:


  • Register client PO and send order acknowledgment to clients
  • Prepare shipping documents including PL, invoice, COO, as per client order
  • Monitor client payments as per payment terms
  • Send monthly reports for sales orders
  • Update share folders with all related documents for sales order
  • Manage Order modification requests
  • Manage documents associated with Orders
  • Manages the GO to pack and GO to ship
  • Ensures data on dashboards are correct
  • Participates to the management of process indicators
  • Coordinates customer visits, client training, collection vendor data for registration
  • Provides support to manage technical and sales administration, as well as orders and claims


  • Ensure proper link between sales order and client purchase orders for local purchasing
  • Send request for quotation for local suppliers for requested items
  • Assist in finding and qualifying new local suppliers
  • Ensure items delivered from suppliers has proper proof of delivery and proper documentation
  • Ensure all procurement and suppliers data on Sage 50 are updated
  • Update share folders with all related documents for procurement & purchasing


  • Arrange pick up by client nominated freight forwarder for items leaving PCM shop
  • Request for Quote and arrange PO/instructions to freight forwarders
  • Ensure services delivered from freight forwarders has proper proof of completion and related invoices
  • Manage freight forwarders performance at end of year evaluation and compare against set KPI

What you'll need to succeed
In order to be successful you will have a can-do attitude, the ability to multitask and prioritise. As an office all rounder you will be a team player and also have experience within a manufacturing, logistics or distribution setting.

What you'll get in return
In return you will secure a permanent role with a hugely successful market leading company as well as on-site parking and an attractive salary package which includes a bonus of up to $5000 which will be KPI based.

Working hours are Monday to Friday 7:30-4pm so NO WEEKENDS.

What you need to do now
If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now.
If this job isn't quite right for you but you are looking for a new position, please contact us for a confidential discussion on your career.

LHS 297508 #2576698

Job details
Date posted
12 Jan 2022
Admin & Office Support
Federal Government
Base pay
$60k - $65k
Work type
Job mode
Standard hours
Work Authorisation
Australian Citizen / Permanent Resident

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